Medication Policy

Rationale :

At St Dominic Savio ELC, Staff will only administer medication with authority from families or suitable medical authority in case of an emergency. It is important that such requests are managed in a manner that is appropriate, ensures the safety of children, and fulfils the duty of care of staff. The Centre also has “Food allergy and Anaphylaxis” policy, “Asthma and management plan” policy and “Dealing with Diabetes” policy to deal with the medical conditions. These are sub policies of this policy.

Staying Healthy in Child Care , NHMRC, 2001:
Australian First Aid , St. John Ambulance Australia, 2002:

Aims :

  • To ensure that medications are administered appropriately to children in our care according to the regulations 95.
  • Staff to record accurately the administration of any medicine according the requirement of the regulations 92, 93, 94.
  • The nominated supervisor and educators must ensure that a copy of Medication policy is provided to parent of a child enrolled at the Centre if the child has a specific health care need, allergy or other relevant medical condition.

Implementation :

  • Children who are unwell should not attend the Centre.
  • Medication will only be administered with the parent/carer(s) permission or, in an emergency, on advice from a suitable medical authority according to regulation 95.
  • An Authorisation to Administer Medication form must be completed and signed by parents/guardians before the medication is administered to a child.
  • Room Staff are responsible for administering prescribed medications to children unless other arrangements are in place.
  • In case of an anaphylaxis or asthma emergency, medication may be administered to a child without an authorisation, then the nominated supervisor and educators must ensure that a parent of the child or emergency services are notified as soon as practicable according to regulation 94.
  • Medication including medication oil and cream will not be administered if:
    a) the Authorisation to Administer Medication form is not fully completed & signed.
    b) medication is not in the original container with the original label.
    c) medication is prescribed for anyone other than the child.
    d) the expiry date has been reached.
  • Non-prescribed, herbal and naturopathic medicines can be administered by staff only with a letter from the family doctor.
  • Staff will not administer non-prescribed oral medications (eg: paracetamol) without a Medication Request Form. These will usually only be administered for one day without a doctor’s letter.
  • All parent requests for Staff to administer prescribed medications to their child must be in writing on the form provided and must be supported by specific written instruction from the medical practitioner or pharmacist including the name of the child, dosage and time to be administered (original medication bottle or container should provide this information).
  • All medications must be in the original containers, must be labelled, must have the quantity of tablets confirmed and documented, and must be stored out of reach of the children in the medical cupboard or in the Centre’s kitchen refrigerator, whichever is more appropriate.
  • All completed Medication Request Forms and details relating to children, their prescribed medication, dosage quantities and times of administering will be kept and recorded in a confidential official medications folder located in each room.
  • The dispensing of medication is to be carried out by two Staff members who check the child, name and dosage of medication, sign and counter sign the medication form.
  • Parents will be contacted if a child has a temperature of 38C and are expected to take their child home.
  • In case of emergency, when parents can’t collect the child immediately and the child develops a high temperature, children paracetamol will only be administered by staff with the consent of the parents/guardians through the phone with two staff members as witnesses to the consent. The dosage will be given as the instruction on the bottle for a child’s age and weight. Staff will continue to contact parents to collect the child, monitor and record the child’s temperature and general health every 15 minutes. Parents must sign the Medication Administration sheet on arrival at the service.

Review of Procedures and Policy :

The Medication procedures and policy will be reviewed every year in consultation with Staff and Parents as part of the Centre’s annual review process.